Business Automation & Systems Integration

Turn the work your team keeps repeating into a system that runs itself.

FlowStack designs and delivers fixed-scope automation programmes for businesses whose operations have outgrown manual process. I map where the time is going, connect the systems you already pay for, and hand back an operation that runs without the copy-paste — usually inside four to eight weeks.

01Cost the process
02Build the system
03Measure the return
Book a free discovery call See the work

Fixed scope. Fixed price. Built around your business.Programmes typically run £12k–£30k over four to eight weeks — priced against what the manual process is costing you, not by the hour.

fig. 1 — one connected system, no manual handoffs
Web forms CRM Payments Spreadsheets Email FLOWSTACK Databases MT5 / trading Reports Notifications Dashboards

The problem

Your business has probably outgrown its processes.

Most teams do not need another platform. They need the systems they already have to work together.

If a member of your team does the same task every day, there is probably a better way.

Book a free 30-minute audit

How I work with businesses

Start with the problem. Build the whole answer to it.

This isn't ad-hoc automation work by the hour. Every engagement starts with a free 30-minute call, moves into a paid blueprint if the numbers stack up, and delivers a complete, documented system your team can rely on.

STEP ONE

Automation Blueprint

£2,500 fixed · two weeks

Credited in full against a programme booked within 60 days

Before anyone writes code, we establish what the manual work actually costs and what fixing it is worth. You keep the blueprint either way.

  • Process mapping across the teams involved
  • A costed view of the current manual workload
  • Target architecture and integration plan
  • Prioritised roadmap with effort and payback
Start with a blueprint
CORE ENGAGEMENT

Automation Programme

From £12,000 fixed scope · 4–8 weeks

Most programmes land between £12k and £30k

A complete operational system, not a single script. Designed, built, tested against real cases, documented and handed over to your team.

  • Client onboarding and document workflows
  • Payment, reconciliation and reporting pipelines
  • CRM, database and third-party API integration
  • Monitoring, error handling and full documentation
Scope a programme
ONGOING

Embedded Partner

From £3,000 per month · 6-month term

Reserved capacity, not a support inbox

An automation function without the headcount. Dedicated days each month to run, extend and improve the systems already in place.

  • Reserved delivery days every month
  • Monitoring, maintenance and incident response
  • A rolling roadmap of new automations
  • Quarterly review against the numbers that matter
Discuss a retainer
Priced against the problem, never by the hour.You approve a scope and a number before work starts, and the number doesn't move.
Fixed scope · fixed price · 4–8 weekstypical programme shape

Who gets the most value

If manual work is slowing growth, FlowStack is for you.

Scaling service businesses

Operations teams that have outgrown spreadsheets, where a growing share of payroll goes on moving information between forms, email, CRM and reporting.

Typical trigger

“We need another person just to keep up with the admin.”

Financial services

Firms where client onboarding, payments, account administration and reporting carry real cost, real deadlines and no room for error.

Typical trigger

“The process works, but only because someone checks it every day.”

Trading & fintech operations

Teams using MT5, CRM platforms, payment providers and internal systems where data accuracy and reliability matter.

Typical trigger

“We are constantly exporting, reconciling and re-uploading data.”

A good fit

FlowStack is for businesses where automation pays for itself inside a year.

✓ The manual process costs you five figures a year in time ✓ Several systems all need the same information ✓ The work matters enough that errors are expensive ✓ There is budget and a decision-maker behind fixing it

Less of a fitSingle-form tweaks, one-off scripts and ad-hoc hourly support. If that's what you need, I'll happily point you somewhere better on the call rather than sell you a programme you don't want.

Real results

Proof that the approach works.

Client details are anonymised. These were delivered for a live, regulated online trading platform, and show the scale of operational problem a programme is built to remove.

Payments

Payment events, synchronised

Deposits and withdrawals had to be reflected across the payment provider, internal database and client-facing tools, reconciled by hand at the end of each day.

Solution
An event-driven workflow updates every connected system the moment a transaction lands.
Result
One source of truth for payment status, and daily manual reconciliation gone from the routine.
Read the full build

The workflow consumes the payment provider's webhooks and writes straight through to the internal database and client-facing tools, with handling for failed, out-of-order and duplicate events so a retry never double-counts a transaction.

Customer onboarding

Onboarding that runs itself

New sign-ups had to be re-keyed into three systems by hand. Slow, and every re-key was another chance to get a client record wrong.

Solution
One form submission now validates and sends the same data to every downstream system automatically.
Result
Faster onboarding, no duplicate data entry, and automatic error alerts.
Read the full build

A serverless pipeline on AWS Lambda, API Gateway and DynamoDB captures each application once and fans it out to the CRM, database and email system, with data validation and error alerting built in. Errors are caught before they ever reach a client record.

Operations & reporting

Reporting without the marathon

Operational reports were assembled by hand from several systems, including MetaTrader 5 data. Customer emails were sent manually and inconsistently.

Solution
Automated data collection feeds repeatable reports, and the CRM triggers customer emails on schedule.
Result
Hours saved each week, and reporting that is accurate and consistent.
Read the full build

Data collection runs on a schedule against live sources, feeding repeatable reporting workflows. Alongside it, CRM-driven email automation with branded HTML templates fires at the right client lifecycle moments rather than whenever someone remembers.

Make the business case

Don't ask “Can we automate this?” Ask “What is this costing us?”

One repetitive process can quietly consume hundreds of hours a year. Put rough numbers in below and see what recovering that time is worth — and how quickly a programme pays for itself.

Cost of one manual process

Estimates are fine. The point isn't precision — it's whether the number is big enough to justify fixing properly.

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70%
£12,000

What it costs you now, each year

£17,250

Recoverable each year

£12,075

If that number is uncomfortable, it's worth a conversation.

Talk through your process

How it works

From “this is a pain” to “it just runs”.

01

Discover

We identify the process costing you the most time, money or operational attention.

02

Design

A plain-English plan showing what changes, what it connects to, what it costs and what success looks like.

03

Build

The workflow is built, tested against real scenarios and monitored so it keeps working after launch.

04

Improve

We measure the result, hand everything over clearly and can keep improving the system with you.

The stack

cloud → AWS Lambda · API Gateway · DynamoDB · IAM · CloudWatch
integration → REST APIs · Webhooks · JSON · event-driven workflows
platforms → MetaTrader 5 · CRM systems · payment providers · Google Workspace
code → Python · JavaScript · SQL · HTML/CSS · Git

About

I'm Fiona, founder of FlowStack Consultancy.

I built FlowStack after seeing first-hand how much time businesses lose moving information between systems, reconciling data and maintaining manual processes.

My background is inside a regulated online trading business, where I have seen first-hand what happens when manual processes, disconnected systems and data errors start costing real time and money.

Hands-on experience

I've built and supported these systems in a live business, not just in theory.

Practical and honest

I'll tell you what's worth automating, and what genuinely isn't.

Reliable and secure

Monitoring, error handling and sensible permissions come as standard.

In it for the long run

Documentation and optional support so the build keeps earning its keep.

Free discovery call

Show me the process you wish would just run itself.

Bring the operational work that is quietly eating your team's week — the reconciliation, the onboarding, the report nobody wants to own. Thirty minutes is usually enough to tell whether there's a programme worth scoping.

  • 30 minutes, held over video or phone
  • No technical preparation required — just bring the process
  • Leave with a view of what I'd automate first, and what it would take
  • No obligation, and no pitch if automation isn't the answer

Prefer email? Write to hello@flowstackconsultancy.com and I'll reply within one business day.

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